What is FIMA Loan Management System?
The FIMA Loan Management System is a digital platform used by microfinance institutions (MFIs), SACCOs, and cooperatives to manage lending, customer data, finances, and internal operations. Designed with the realities of local financial institutions in mind, FIMA helps organizations move away from paper and spreadsheets, providing a centralized way to manage loans, savings, payroll, and payments.
For MFIs looking to grow sustainably and reduce manual work, FIMA is often the first step toward digitization. It’s especially popular in Tanzania and East Africa, where lenders need flexible systems that can be tailored to local lending models like group lending, daily repayments, and mobile money collections.
Key Features of FIMA
FIMA offers a wide range of modules that go beyond basic loan tracking, making it a comprehensive system for managing microfinance operations:
- Borrowers & Groups
Easily manage individual borrower accounts and lending groups, including personal data, loan history, and group repayment tracking. - Loans
Automate disbursements, repayment schedules, interest calculations, penalties, and rescheduling with built-in logic for microfinance lending. - Savings
Offer and manage savings accounts alongside loans. Track deposits, withdrawals, interest earned, and any associated fees—all in one place. - Payroll & HR
Manage your staff just as easily as your clients. FIMA supports payroll generation, salary slips, leave management, and HR records. - Income & Expenditure Tracking
Monitor your organization’s financial health with tools to track every transaction, view cash flow, and gain real-time financial insights. - Bulk SMS & Payments Integration
Automatically send SMS reminders for due dates, approvals, and payment confirmations. FIMA also supports integrations for mobile money and bank transfers, helping you streamline collections and disbursements. - Fixed Asset Management
Track and manage business assets from purchase to depreciation, ensuring better internal controls and audit readiness. - Financial Statements
Generate Trial Balance, Income Statements, Cash Flow, and Balance Sheets with one click—automating your financial reporting process.
FIMA stands out by providing not just a loan module, but a complete suite of operational tools in one platform.
Pricing: FIMA Packages
FIMA offers flexible pricing to suit organizations of all sizes:
- Startup — $15 / User / Month
For solo operators. Includes 1 user, unlimited loans, unlimited savings, and access to all features. - Business — $10 / User / Month
For growing teams. Add as many users as your budget allows. Includes all features, unlimited loans, and savings. - Enterprise — $218 / Month
Best for large organizations. Unlimited users, loans, and savings, with full feature access. - Payroll and Human Resources — $99 / Month
Add-on module for managing unlimited employees, salary slips, payrolls, salary sheets, and leave records. Note: This module requires an active Startup, Business, or Enterprise plan.
FIMA’s pricing is straightforward, with no hidden fees, making it easy for institutions to plan and scale their usage over time.
What FIMA Doesn’t Cover (and Why That Matters)
Despite its rich feature set, FIMA doesn’t process payments directly. Loan disbursements and repayments still have to be executed manually or through separate mobile money platforms. That gap can lead to inefficiencies, such as:
- Manual reconciliation of payments
- Higher risk of errors in data entry
- Slower disbursement turnaround times
- Delayed reporting and increased workload for finance staff
For institutions managing hundreds or thousands of clients, these gaps adds friction to daily operations and limit scalability.
How MFIs Extend FIMA with Payment Integration
FIMA is standardly integrated with payment gateway ClickPesa, offering customers of FIMA an out-of-the-box setup. This means that you, as a MFI, do not need to do the integration yourself. All you need is a FIMA account and a ClickPesa account. By connecting FIMA to ClickPesa, MFIs can:
- Disburse loans directly to clients’ mobile wallets or bank accounts
- Collect repayments digitally via M-Pesa, Airtel Money, TigoPesa, or banks
- Automatically sync payment data back into FIMA
- Eliminate the need for manual reconciliation
Registering with ClickPesa is free and connecting it with your FIMA account means smoother operations, faster processing times, fewer errors, and better customer service. Whether you’re disbursing 100 loans a week or collecting from thousands of borrowers monthly, the FIMA + ClickPesa combination gives you the flexibility to scale with confidence.
Final Thought
FIMA is a robust, feature-rich platform for managing all aspects of a microfinance institution’s operations. But by combining it with a payment solution like ClickPesa, MFIs can unlock more efficiency, automating transactions, saving staff time, and delivering a better experience to their clients.